Administrative professional

Prairie Engineers is seeking an Administrative Professional to join their team.  

Prairie Engineers is a woman-owned civil engineering, surveying, land acquisition and environmental science firm with offices in Columbia, Peoria, and Springfield, Illinois.  The firm provides services to local, state, and federal governments, utilities, industries, and private businesses.  Prairie Engineers is a growing company, looking to add an Administrative Professional to their team to provide executive level assistance, manage Human Resources functions and coordinate employee benefits, manage business registrations and certifications, and assist with marketing and proposal coordination functions.  This position will be a full time position with benefits and a competitive salary based on qualifications.  This position is available to be filled in our Columbia office location.

Essential Job Functions:

  • Human Resources functions including:
    • Maintain Human Resources records company-wide, including documentation required for new employees and terminated employees
    • Manage employee benefit programs, including health, disability, and life insurances and 401(k) retirement plan
    • Maintain and update Human Resources manual
    • Researching policies, procedures, and regulations
  • Business Management functions including:
    • Organize and maintain business registrations and annual compliance reporting
    • Manage business insurance records and certificates
    • Prepare initial applications and annual updates for various company prequalifications and certifications
    • Maintain records for offices and equipment including vehicles, office equipment, computer equipment and software, and industry equipment
  • Marketing functions including:
    • Preparing and coordinating proposals in response to various solicitations, including coordination with prime and subconsultants, soliciting agencies, and internal staff
    • Developing project histories and resume descriptions for closed and ongoing projects
    • Managing marketing materials within Cosential CRM database
    • Preparing and updating contact lists and mailing lists within Cosential
  • Administrative functions including:
    • Office communications and correspondence including emailing, answering the telephone, processing mail, creating and maintaining project files, and greeting guests as they enter the office
    • Other duties as assigned

Possible Job Functions

  • Assisting in project related reports and administrative functions
  • Occasional project related field work 

Minimum Qualifications:

  • Bachelor’s Degree in a business related field
  • Intermediate to Advanced proficiency level in MS Office including Word, Excel, Outlook, and PowerPoint
  • Willingness to travel within the United States for durations up to a week in length
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Ability to work independently and with others, and to self-direct work
  • Willingness to promote the company both externally and internally
  • Energetic with a positive can-do attitude

Preferred Knowledge, Skills, Abilities, and Experience:

  • Experience in human resources or marketing
  • Proficiency in Microsoft Access
  • Proficiency in Adobe InDesign
  • Proficiency in Cosential or other CRM software
  • Knowledge of federal and state contracting requirements

Prairie Engineers is a civil engineering, surveying and environmental science firm with offices in Lincoln, Peoria, and Springfield Illinois.  The firm provides services to local, state, and federal governments, utilities, industries, and private businesses.  As an equal opportunity employer, Prairie Engineers of Illinois, P.C. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, handicap, marital status, veteran’s status, sexual orientation, or any other legally protected status. 

Potential candidates for this position should fill out an application and contact Prairie Engineers via e-mail at info@prairieengineers.com.